Office Services Assistant

Overview:

To work alongside the Office Services Team to manage and maintain the office's daily operations. This position requires the successful candidate to lift and manage loads/parcels weighing up to 10kg on a regular basis.

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Primary Responsibilities:

• Manage day-to-day mailroom operations; 
• Maintain housekeeping of Mailroom, Admin Room and Staging Rooms;
• Attend to enquiries and fault reporting for all day-to-day operational activities relating to facilities and maintenance of the office;
• Conduct weekly office inspection and reporting; 
• Maintain regular health check of employees' lockers - electronic locks. Assist to replace batteries when necessary; 
• Assist with office supplies and consumable management. Keeping record of usage pattern, stocks, expiry dates, re-order and replenish, when necessary; 
• Attend to building management and 3rd party vendor for maintenance, checking or inspection, where necessary;
• Assist to update contents on all TVs.

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Secondary Responsibilities:

• Undertake front desking duties, when necessary;
• Assist with attending to incoming calls through the mainline;
• Support Corporate Mobile Phone management; 
• Assist the Office Services Team in executing Fire Drills and Power Shut Down exercise; 
• Support the Office Services Team in coordinating Business Continuity Plan, when required;
• Assist with other administrative and facility duties, when required.

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Working hours

• 5 day work week (Monday - Friday, 9:00AM - 6:00PM)

What skills do I need?

• Excellent interpersonal and time management skills;
• Ability to work independently with minimal supervision;
• Ability to handle multiple tasks simultaneously and within tight deadlines;
• Verbal and written fluency in English & Mandarin;
• Basic computer knowledge (Microsoft Word and Excel).

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